Club overview
Financial and operational snapshot for
Team profitability
Upcoming milestones
Revenue vs expenses
Quick start
1. Set your club and season in Settings. 2. Add teams and projected expenses. 3. Record transactions. 4. Plan tournaments, sponsorships, and fundraising. 5. Generate a board report and export a backup.
Annual operations calendar
Milestones for the selected reporting year, shown in chronological order
Financial Command Center
Team budgets, fee recommendations, scenario analysis and actuals
Team setup and fee calculator
Enrollment and cost scenarios
Scenarios affect projected results only; they do not change saved team budgets. Adjusted athlete counts are rounded to the nearest whole athlete.
| Team | Athletes | Projected tuition | Budgeted cost | Break-even fee / athlete | Projected net | Actual net* | Actions |
|---|
* Actual net uses ledger entries assigned to each team; not the team's budget.
Team Rosters & Tuition
Select a team, maintain its athlete roster, and reconcile tuition against actual ledger receipts.
Add / edit athlete
Use a club-approved athlete identifier or name only. Avoid birth dates, medical details, and payment-card information.
Record tuition receipt
Payments entered here create income transactions in the main ledger. Do not record the same receipt twice. Refunds and corrections should be entered or edited in the ledger.
Roster tuition balances
| Athlete | Status | Tuition | Discount | Net due | Paid | Balance | Due date | Actions |
|---|
Tuition payment history
| Date | Athlete | Amount | Reference | Action |
|---|
Transaction ledger & cash flow
Record money received and paid. Select a specific team to allocate the transaction to that team; choose Club-wide only for general operations.
Add or edit transaction
Actual income and expenses by team
Transactions are assigned by the selected team on each ledger entry. Club-wide contains only transactions without a team assignment. Totals follow the reporting dates in Settings.
| Account / team | Income | Expenses | Net |
|---|
Transactions
| Date | Type | Category | Team | Paid to | Description | Amount | Actions |
|---|
12-month cash-flow forecast
Cash forecast uses dated ledger entries as actuals and the separate monthly forecast entries as future planned cash flows. Do not enter the same cash flow in both.
| Month | Actual inflows | Actual outflows | Planned inflows | Planned outflows | Projected end cash | Action |
|---|
Tournament Profit Planner
Plan events, calculate break-even registrations, and compare expected margins.
Event economics
| Event | Date | Teams | Revenue | Cost | Profit | Break-even teams | Actions |
|---|
Break-even teams = ceiling((fixed costs − other revenue) ÷ (fee − variable cost)). When contribution per team is zero or negative and fixed costs exceed other revenue, break-even is not achievable.
Sponsorship & Fundraising Toolkit
Manage sponsorship commitments, payments, fundraising campaigns and package pricing.
Sponsorship tracker
Fundraising campaigns
Sponsor commitments
| Sponsor | Tier | Committed | Received | Balance | Actions |
|---|
Fundraising goals
Set sponsorship level pricing
Changes save to this browser and appear in package cards. Existing sponsor commitments do not change automatically.
Sponsorship package calculator
Illustrative package levels. Customize benefits in your proposal before offering any package.
Editable outreach and donation acknowledgment templates
Templates are editable in this session. Do not claim charitable tax deductibility unless your organization qualifies; consult appropriate tax guidance for acknowledgments.
Annual club operations calendar
Track recurring milestones, ownership and progress across the season.
Season milestones
| Due | Milestone | Area | Owner | Status | Actions |
|---|
Board reporting center
Generate a printable board-ready summary from your saved data.
Settings & data management
Customize club identity and control local backups.
Personnel records for tax-preparation worksheets
W-2 and 1099-NEC classification depends on the actual working relationship, not job title. This tool creates reconciliation worksheets only, NOT official IRS forms or electronic filings. Enter no SSNs, EINs, home addresses, or other sensitive tax identifiers here. Use payroll software or a qualified tax preparer for official forms, withholding, and filing.
| Payee | Role | Classification | Actions |
|---|
This is a planning and recordkeeping tool, not accounting, tax, legal, or financial advice. Sponsor receipts and fundraising totals are not automatically posted to the ledger; enter actual cash transactions separately. Likewise, team budgets and tournament projections are not automatically posted as actual income or expenses.
Year-end tax preparation
Calendar or fiscal reporting period, expense detail and personnel payment reconciliation
These are preparer-ready summaries, not tax returns or official W-2/1099 forms. W-2 wages and withholding require payroll records; 1099-NEC reporting requires tax identification and payment-method review. Some payments may be excluded or reportable in different years. Federal information returns generally use calendar-year payment totals even when your organization uses a fiscal accounting year. Have a professional verify classifications, thresholds and deadlines.